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Afro Trek Safaris   Terms and Conditions for Participation Safaris

Rate Includes


We ensure that our guests are fully aware of what costs are involved in each safari and to avoid any surprise of hidden costs. Our rates include camping equipment for the entire safari (tents, mattresses, sleeping bags, pots, crockery and cutlery etc), transport for the duration of the safari, accommodation,  professional guides, ground crew , permits and entry fees for the various National Parks and all food for the duration of the safari.

The food is healthy and every effort is made to suit all tastes, our price include coffee and tea, as well as fruit juice at breakfast, but all alcohol, soft drinks and bottled water are for your own expense.


As our programme must be projected far ahead and our rates are subject to exchange rate fluctuations, Afro Trek Safaris reserve the right to impose surcharges due to unfavourable changes in exchange rates or the government raising the National Park entry fees significantly,  although this is against our intentions.


Should National Park entry fees be raised by a modest amount we would absorb such an increase into the rate you paid.


Booking System

Reservations are made by contacting  Afro Trek Safaris direct on the email : sedia@info.bw.









The total population is estimated at around 2 million and growing at a rate of 3.5% per annum



Summer December to March . High temperatures average 30c to 35c with lows  around 18c. Rain is particularly in December and February .

Winter is from May to August .

Daytime  temperatures around 23c with the night time lows averaging 5c.



Botswana`s surface area consists of 581,780 sq km Botswana is completely landlocked, bordered by its neighbours South Africa, Namibia, Zambia and Zimbabwe.



Botswana `s currency is the Pula. The Pula is divided into 100thebe.

Notes – P200, P 100, P50, P20, P10

Coins - P5, P2, and P1. Thebe -50t, 25t, 10t and 5t. 










Clothing and personal effects:

Travel light with light, casual clothing for the day and a jersey or tracksuit for the evenings. The winter nights in Southern Africa (May to August) can be quite cold. Warm clothing is essential for this time of year.                                                                                  

Do not take much clothing.  Take a good pair of walking shoes. Do not forget a torch, water bottle, swimsuit, hat, sun-block cream, binoculars and camera.




Travel insurance is compulsory and you should arrange such in your country of origin. You should be covered in the event of cancellation or curtailment, death, any medical or rescue expenses, as well as for any loss of baggage, money or personal items.


Payment for your Safari

The balance of all monies due, including any surcharges applicable at that time, must be received by Afro Trek Safaris or their authorized travel agent not later than 30 days before the start of your safari.  You will be advised at the time of booking when this is the case. In the case of non-payment of the balance by the due date, Afro Trek Safaris reserves the rights to treat your booking as cancelled and cancellation charges will apply.









What’s not included in safari price?

The price of the safari does not include: visa fees, vaccinations, passport costs, international departure taxes, insurance premiums of any kind, excess baggage charges, optional tours and excursions, hotel porterage or meals (other than those we list as included). We also do not include items of a personal nature; such as laundry, room service charges, drinks or phone calls. 


Passports & Visas. Clients are responsible for arranging, and must be in possession of, a valid, acceptable passport and any visas and vaccination certificates required for the whole of their journey and safari. Information about these matters or related items (climate, clothing, baggage, personal gear etc) is given in good faith but without responsibility on the part of the Company. We regret we cannot accept any liability if you are refused entry onto any transport or into any country due to failure on your part to carry all required documentation. If failure to have any necessary travel or other documents results in fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.


Cancellation Procedure

Cancellation of any booking must be received in writing and acknowledged by Afro Trek Safaris. If a booking is cancelled with the consent of Afro Trek Safaris, the latter shall retain the full deposit. Should a person cancel a safari and cannot find an immediate replacement:

a) If Afro Trek Safaris has 4 weeks or more notice, only the deposit is forfeited.

b) If Afro Trek Safaris has less than 4 weeks’ notice, the deposit and an additional cancellation fee will be payable by the client as follows:

31-22 days 40% of total amount
21-15 days 60% of total amount
14-0 days 100% of total amount

c) If you fail to join a safari or join it after departure, or leave it prior to its completion, no reimbursement whatsoever will be made.                                                                                                                                                                           



Professional Guides – Afro Trek Safaris

The Professional Guide’s main responsibility is to make sure that all members of the group are well looked after and return home having had a wonderful holiday with some fantastic memories

Our professional guides are mature adults who are personable and enjoy their work. They are chosen for their personalities, their interest in the environment, their experience and ability to handle people. We have full-time guides as well as good reliable part-timers, all registered with the Botswana Guides Association (BOGA) and Department of Wildlife and National Parks  (DWNP).



The type of accommodation provided for this package during the safari is in 3.0 metre, two persons canvas tents in which we provide stretchers, mattresses and sleeping bags, meals are provided and juice for breakfast.

All the necessary equipments are provided including a medical kit.

At the Sedia Riverside Hotel, accommodation will be in pre-erected tents with electricity and bedding provided where assurances of cleanliness, safety, comfort and a good location. Up-grades to hotel rooms are possible if rooms are available, the room rate being applied less the rate for the furnished tent.

 Rooming and Single room option

Most safaris are based on two guests sharing a tent. If you book as an individual, you will share a tent with someone of the same sex. However, on our safaris we offer the opportunity to pay a supplement to pre-book a single tent.




Parental consent for Family Adventures

Any child under the age of 16 wishing to participate in the advertised activities can do so only with full consent of their parent or guardian.


Afro Trek Safaris operate with customized Toyota Land cruisers

The Toyota Landcruiser is practical and reliable. They seat up to 9 guests depending on the application.


Group Size

Our group size usually numbers between 6 and 18 clients.

Our safari vehicles could seat 9 persons but the ideal number is 6 which allows for ample space between guests to place cameras, binoculars and reference books etc. next to you. 

By travelling in smaller groups it also means that we do not invade campsites and enables us to maintain a far more personal service to our clients.


Change of Booking

If, after confirming your booking, you wish to change to an alternative departure date, you may do so subject to availability and by agreement with our booking office. An amendment fee will be charged. Should we not be able to accommodate your request and you therefore must cancel, our usual cancellation procedure will apply.






Rescue and Medical Assistance

In the unlikely event of rescue and medical assistance being needed, other than that provided by Afro Trek Safaris, the participant or his/her insurance company shall be liable for the entire cost thereof.



On this safari you will be asked to help with the camp chores since it is a participation safari. The degree of satisfaction and enjoyment you feel at the end of each day and the end of the safari will depend on you and your capacity to enjoy yourself. This capacity, combined with an active and enquiring mind and a willingness to participate, is essential for this safari; everyone is expected to help with chores to ensure the smooth running of the safari.  A degree of flexibility is also essential because of the nature of the parameters in which we have to operate.


Luggage Allowance

Baggage on all our safaris will be strictly limited to one large bag (barrel bag or internal framed backpack), weighing a maximum of 15kgs. We will also allow a smaller hand luggage bag or camera bag per person. In order to prevent complications on vehicles, aero planes and boats, this allowance must be adhered to.


Final Instructions

On receipt of your deposit we will send you a suggested kit list, which will supply you with a guide as to what to bring along as well as further useful information. You will also receive a receipt confirmation.


Acceptance & Booking Contract

A contract between AFRO TREK SAFARIS and the client will only be deemed to be concluded once the client or the client’s agent has received receipted notification from Afro Trek Safaris. Guests will be required to sign an acceptance of contract before starting their safari. The place of conclusion of contract will always be taken as Botswana and any claim or actions brought against Afro Trek Safaris can only be made under Botswana jurisdiction.





Booking Checklist

  • Travel Insurance – is mandatory for all customers on all Afro Trek Safaris trips.
  • Pre-existing Medical Conditions – must be declared to your insurers.
  • Insurance documentation – all relevant information must be carried with you on safari /tour.
  • Passports – must be valid for at least six months.
  • Visas – please leave adequate time to obtain all visas and make sure you have enough space in your passport for stamps.
  • Fitness & Ability – you must be sufficiently fit and healthy to be able to take part in all included elements of the safari /tour.


Due to the nature of hiking, camping, touring, driving and the general third-world conditions on our safaris, AFRO TREK SAFARIS, their employees, guides and affiliates, do not accept responsibility for any client or dependant thereof in respect of any loss, injury, illness, damage, accident, fatality, delay or inconvenience experienced from time of departure to time of return, or subsequent to date of return, such loss, injury, etc. arising out of any such safari organized by Afro Trek Safaris.. Should Afro Safaris have to curtail a safari for any reason due to weather conditions or other factors after the time of departure, Afro Trek Safaris will not be liable for any form of refund whatsoever, although everything will be done to complete a safari or to utilize an alternative arrangement or venue. Should a client decide to curtail a tour for any reason whatsoever, Afro Trek Safaris will not be liable for any refund whatsoever. Before departing on a safari, clients will be required to agree to the above conditions and general information.


Back to Contents          Last updated Wednesday April 05, 2017